Toastmasters Speech Contest District 4 Area C5
About this Contest Planning Blog Post
Ron Fredericks writes: I was asked to be the event chair for this District 4, Division C, Area 5 contest. This blog post will act as a living document so our clubs can work together as we plan the event for October 2, 2009. Look to this post for meeting minutes, plan, participants, and time line.
| Area C5 clubs participating in this event | |
Area C5 Governor Vish Pattanashetty  |
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2943
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Orbiters Toastmasters |
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4648
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Talking Heads Toastmasters |
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6115
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Blue Cube Toastmasters |
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587637
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Toasters R Us |
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1029428
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Securely Speaking |
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Overview
“We are holding the C5 Area Humorous and Evaluation Contest at Synopsis in building 2. The address is 455 N Mary Ave, Sunnyvale, CA. The Date of the contest is Friday October 2nd. It will start at 7.00pm. Please fill the form below to register for the Area contest. Please come at 6.30pm to enjoy the refreshments. The fee is $7 if you register by Sept 29 and $9 at the door.” — C5 Area Governor, Vishwanand Pattanashetty
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Contest Plan
Area C5 Speech Contest Plan: October 2009
(V1.10 Update 9/11/09, vpftc)
- “Reaching out to Your Potential” -
| Area C5 Humorous Speech and Evaluation Contest |
Owner / Detail |
Timeline |
Comments or notes |
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| Schedule: |
Friday, October 2, 2009 6:00 pm to 6:30 pm: Contestant Briefing |
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| Speech Contest |
#1 Evaluation |
#2 Humorous |
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| Location Address: |
Synopsis 455 N Mary Ave, Sunnyvale, CA, Building 2 Room TBD |
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| Host Site Key Contacts |
Toastmasters R Us Pres, Vaso Chatzi |
9/25: include contact information for host site key contact | ||
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| Contest Event Chair: |
Blue Cube VPM, Ron Fredericks RonF@LectureMaker.com Cell: 408-390-1895 |
9/09: Get everyone’s commitment | ||
| Facility Chair: Host site contact, or Club President of host site facilities, or his designee or appointee/ volunteer. |
Toastmasters R Us Pres, Vaso Chatzi Toastmasters R Us VPE, Yong Xiao |
10/02: Banner, timing light, stop watch, cards | ||
| Host Area Governor Contact: |
AG Vish Pattanashetty |
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| Publicity Chair: Advertising, Flyer, D4TM web posting, Program printing |
Orbiters VPM, Yvonne Linton |
09/21: Create the Flyer and send to contest chair 09/19: Post to D4TM website and send to various groups | ||
| Contest onsite SAA: Setup, clean up |
Securely Speaking VPE, Veronica Perez |
10/02 bring to event – Banner, drinking water, napkins, extra contestant eligibility and biography forms; Print “arrow” signs, and tie balloons showing location of contest; 9/27 prepare high level agenda of event – send it to Vish | ||
| Registration (onsite) Chair & Team: |
Orbiters Pres, Quyen Han |
9/19: Send the invitation by Wufoo10/02: Yvonne will act as backup10/02: Bring change $20 in ones | ||
| Pre-registration Chair: RSVP booking and email invitation to VIPs. |
Orbiters Pres, Quyen Han |
10/02: bring name tags to event | VIP list from AG | |
| Food Chair and Team: |
AG Vish Pattanashetty |
09/30: Finalize on the amt of food and restaurant10/02: Bring food to meeting, as well as plastic ware, disposible plates and cups | ||
| Opportunity Drawing Chair: Fund raising/donations, prizes, ticket, sales |
Talking Heads Pres, Mike Vondron |
9/25: Get the donations from each club for the raffle, get raffle tickets to be used for the drawing; 10/02: Bring prizes and raffle tickets to event. | ||
| Finance Chair (money matters): |
Orbiters Pres, Quyen Han |
9/27: Create a tentative budget for the event and update as new info is received | Everyone pays entry fee, except for test speaker and guest of honor. | |
| D4TM assigned “Guest of Honor” |
TBD |
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| Toastmaster for Speech Contest #1: |
Toastmasters R Us, TM, Pieter Kark |
(n/a) |
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Evaluation Contest |
| (Backup) Toastmasters for Speech Contest #1: |
(n/a) |
(n/a) |
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Evaluation Contest |
| Toastmaster for Speech Contest #2: |
(n/a) |
Orbiters VPE, & Voice Box Pres, John Long |
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Humorous Speech Contest |
| (Backup) Toastmasters for Speech Contest #2: |
(n/a) |
(n/a) |
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Humorous Speech Contest |
| Trophies Purchase & Engraving: | Area Governor | Area Governor |
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| Certificates of Appreciation printing and/or hand written calligraphy: | Area Governor supplies blanks; Publicity Chair prints | Area Governor supplies blanks; Publicity Chair prints |
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| Club Contestants: |
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| - Orbiters | Richard Geno | David Knick |
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| - Orbiters Hot Stand-by: 2nd in Club |
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| - Talking Heads | David Vadirame | Nusrat Khaleeli |
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| - Talking Heads Hot Stand-by: 2nd in Club |
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| -Blue Cube | Gopal Patil | Don Design, Jr. |
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| -Blue Cube Hot Stand-by: 2nd in Club | (n/a) |
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| - Toasters R Us | Pallavi Padala | Nitesh Jain |
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| - Toasters R Us Hot Stand-by: 2nd in Club | Kris Olson | Koshi Matsushita |
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| - Securely Speaking | Asif Karel |
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| - Securely Speaking Hot Stand-by: 2nd in Club | (n/a) | (n/a) |
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| - Voice Box | (n/a) | (n/a) |
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| - Voice Box Hot Stand-by: 2nd in Club | (n/a) | (n/a) |
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| Test Speaker (for evaluation contest): |
(n/a) |
09/25: find a test speaker |
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| Chief Judges for: |
#1 Evaluation |
#2 Humorous |
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| -Speech Contest #1: |
Talking Heads VPM, Gene Myer |
(n/a) |
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| -(backup) Speech Contest #1: |
TBD |
(n/a) |
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| -Speech Contest #2: |
(n/a) |
Toasters R Us TM, Denis Goinard |
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| -(Backup) Speech Contest #2: |
(n/a) |
TBD |
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| Judges (2 desired from each Club): | ||||
| - Orbiters Judge #1: |
Orbiters Judge found |
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| - Orbiters Judge #2: |
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| - Orbiters Judge Backup: |
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| - Talking Heads Judge #1: |
Talking Heads Judge found |
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| - Talking Heads Judge #2: |
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| - Talking Heads Judge Backup: |
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| - Blue Cube Judge #1: |
Blue Cube Judge found |
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| - Blue Cube Judge #2: |
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| - Blue Cube Judge Backup: |
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| - Toasters R Us Judge #1: |
Toasters R Us Judge found |
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| - Toasters R Us Judge #2: |
Toasters R Us Judge found |
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| - Toasters R Us Judge Backup: |
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| - Securely Speaking Judge #1: |
Securely Speaking Judge found |
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| - Securely Speaking Judge #2: |
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| - Securely Speaking Judge Backup: |
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| - Voice Box Judge #1: |
(n/a) |
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| - Voice Box Judge #2: |
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| - Voice Box Judge Backup: |
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| Ballot Counters (2): | ||||
| - Ballot Counter #1: |
Vaso Chatzi |
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| - Ballot Counter #2: |
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| - Ballot Counter #3 (backup): |
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| Timers (2): |
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| - Timer #1: |
Prajakta Godbole |
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| - Timer #2: |
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| - Timer #3 (backup): |
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| Tie Breaker Judges (1): | ||||
| - TB Judges #1: |
To be selected by the Chief Judge(s) |
By 09/30 | ||
| - TB Judges #2 (hot-standby): |
To be selected by the Chief Judge(s) |
By 09/30 | ||
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(tbc)=to be confirmed c=confirmed |
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| NotesNote 1: Suggested entry fee for the District 4 Area C5 Speech Contests: RSVP $7.00 per person, on-site $9.00; Contestant shall also pay (either by him/her self or by the home club.) [Updated and simplified by Ron Fredericks, 9/19]Note 2: Everyone pays entry fee, except for test speaker and guest of honor.Useful Resources- Templates of various contest documents (program, agenda, certificates, etc.) http://www.divisionc.com/contests/spring2009materials.html- List of volunteer roles: http://www.weitak.com/wiki/index.php?title=Spring_Contest | ||||
Contest Meeting Minutes
Meeting Minutes 2009_09_09 rev2
Meeting Minutes 2009_09_15 rev1
Closing Remarks
Feel free to add your comments to the post. You might want to place a comment about:
- Errors or corrections – these comments may be deleted once error has been addressed, or
- Ideas – share your ideas with the other members of the conference planning team, dignitaries, contestants, judges, and etc…without having to send email all the time.
Contact me to get a password to edit this page.
Contact me to have your email address enrolled to this page’s email list manager so you can be automatically notified of any updates (post content or comments).
Note: This is a public document. Email addresses and phone numbers should not be published here without prior permission.
All the best to the planners, functionaries, dignitaries, contestants, attending toastmasters, and guests!
Ron Fredericks
Contest Chair
Updated contest plan:
1) Added Chief Judge for humorours speech event.
2) Added the two judges for Toasters R Us. Thanks to email from Yong.
3) Corrected Gene’s title from TM to VPM – Chief Judge, evaluation contest
4) Correct Facilities contact
5) Corrected contest schedule for Registration and Contestant Briefing
6) Added links to event flyer and wufoo attendee registration form
7) Updated top of document to include info and links so viewers can register for this contest
Comment by d4c5tm — September 21, 2009 @ 10:25 am
Updated contest plan:
1) Change Facility Chair and Host Site Key Contacts to Vaso Chatzi, President of Toastmasters R Us
2) Change Onsite SAA to Securely Speaking VPE, Veronica Perez. Add some action items to the timeline for Veronica – a) bring drinking water, and napkins to support food; b) bring extra copies of contestant eligibility and biography forms; c) create a high level agenda for the event from setup to cleanup.
3) Update Pre-registration Chair Quyen’s timeline to include bringing name tags to the event.
4) Add food related action items to Food Chair’s timeline (Vish): Bring food to event along with disposable eating utensils, plates, and cups.
5) Add Toastmaster for evaluation portion of contest: Peter Kierk of Toastmasters R Us.
6) Clarify timeline for Opportunity Drawing Chair (Mike): Collect 2 prizes from each club, and bring raffle tickets and prizes to the event.
7) Add Talking Heads contestants for evaluation and humorous speech
Comment by d4c5tm — September 25, 2009 @ 2:35 pm
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